Exhibitor Registration

Welcome!

Booth locations and assignments are done on a first-come, first-served basis, based on the payment date and time of your order. We do our best to keep vendors in their preferred locations year after year, and we always place Exhibitors in the same industry as far apart as possible. Please use the comment fields to give us additional information.

Looking for more information before you fill out the form below? Click to our “Looking to Exhibit?” page.

If you have questions about this registration process, you can always phone us! Please reach out to Sarah Bolton, sarah@eventsplusmanagement.com, or call 778-896-8646, to inquire about availability. We give preference to prior Exhibitors in our shows. Please note that your booth is not secured until we receive complete payment.

Business Name (Please use your usual business name, as your business will be advertised using exactly what you type here.) *

Your business type or description *

Nutrition consulting, education centre, sleep therapy, etc.

Your Company Website

Your company Facebook page

Please paste the entire link, including http://facebook.com/pagename

Your company Instagram profile

Please paste the entire link, including http://instagram.com/profilename

Primary Contact Name (First & Last) *

Email of Primary Contact *

Primary contact direct phone number - 10 digits without spaces or dashes *

If applicable, please provide a booking contact name, with email and phone. (For example, corporate office contact, etc.)

ie. Sally Sue, sally@domain.com, 416-555-1212

Mailing Address *

Please choose your desired booth size or type: *

(Don't worry, you can always change your mind. This just helps us plan.)

Are you interested in hosting a Speaker Session or Hands-On Workshop?

We have space to host "make & take" workshops, roundtables, lecture-style speakers, and more. Let's get creative! PLEASE NOTE that speaking spots may be full.

Booth Name Tag 1 *

This tag is for an employee or associate of my company.

First Name *

Last Name *

Booth Name Tag 3 - Leave blank if not applicable.

This tag is for an employee or associate of my company.

First Name

Last Name

Booth Name Tag 2 - Leave blank if not applicable.

This tag is for an employee or associate of my company.

First Name

Last Name

Booth Name Tag 4 - Leave blank if not applicable.

This tag is for an employee or associate of my company.

First Name

Last Name

Desired booth number, if known. Please refer to the new floorplan.

Do you have a door prize that you would like to sponsor for the VIP Night For Moms? *

Don't miss out on this excellent opportunity to publicize your presence at this show! Please use this space to describe your prize. This text will be used to describe your prize on the published list for attendees, on the website, and on social media. We reserve the right to review all prize submissions.

Terms and Conditions - You MUST check all four boxes to provide legal consent. Please click "select all" to automatically click all four boxes at once. *

Select All
PLEASE READ CAREFULLY: APPROVAL OF PRODUCTS AND SERVICES: No part of the exhibitor’s booth will be used for display of any item(s) for which the exhibitor is not a representative or is not approved by Events Plus Management Ltd. LIMITATION OF LIABILITY: It is expressly understood and agreed, and the Exhibitor agrees by accepting these rules and regulations and/or by digitally or manually signing an official contract to exhibit, that they will make no claim of any kind against Events Plus Management Ltd, and /or any of our venues, hosts or partners; and that any of those members, employees, volunteers, agents, or representatives, refuse to be responsible for any injury or death that may occur to themselves or their employees, nor for loss or damage of any nature or character whatsoever to goods, equipment or decorations, caused by accident, or any other cause, at any time during the event, including during the move-in or move-out operations, or while in the facility. EVENT HOURS: The event will be open to the public during the times advertised on this website. MOVE-IN: Events Plus Management Ltd will control the entry by strict adherence to the Exhibitor’s predesignated time assignments - please see your Exhibitor Kit for detailed move-in times for each event. There is a maximum 30 minutes unloading time limit in commercial loading zones or valet areas. Booth space not filled during move-in day may be re-sold at the discretion of the Event Manager. If your move-in time frame is an issue, please contact us at 604-328-0029. Due to WCB rules and regulations, no children are allowed on the show floor during Move-In/Out at events where forklifts, trucks or other machinery are required on the show floor. MOVE-OUT: Exhibitors are not permitted to tear down their booth until the event officially closes. Once the event closes, the event aisles must be kept clear until completion of the carpet roll-up. If there is no aisle carpet at the venue, please wait for the “end of show” announcement before starting to tear down your booth. Early booth tear-down may result in being banned from future events. Please show respect for your fellow Exhibitors and any remaining Attendees by waiting until the proper time. SMOKING AND CANNABIS: All of our venues are NON-SMOKING facilities. Patrons ABSOLUTELY may NOT SMOKE OR VAPE within a minimum 25 feet (7.5 meters) away from the perimeter of the building. Please refrain from using any cannabis products, including edibles, on-site at any of our events. Children and minors may be present, along with those who have particular sensitivities. SECURITY: Events Plus Management Ltd and our venues will provide adequate security services for the exhibit area. As further protection, Event Management encourages Exhibitors to have at least one employee in their booth during move-in and move-out hours. However, in all cases, the ultimate responsibility of security lies with the Exhibitor at all times, and neither Events Plus Management Ltd nor our venue will be held liable for the loss or theft of any or all items from an exhibit booth at any time. EXHIBITOR LIABILITY INSURANCE REQUIRED: Exhibitors are required to have adequate liability coverage for their booth. (A minimum $2,000,000 liability is generally required for most of our events - please check your Exhibitor Kit for exceptions and confirmation of this amount.) Policy should identify the name of the event and Events Plus Management Ltd as an additional insured party. EXHIBIT GUIDELINES: Exhibitors activities must be limited to within the confines of their appointed booth space. Exhibitor activities must be conducted in a manner consistent with the non-interference of activities legitimately exercised by other Exhibitors. NO firm, organization or individual not assigned booth space inside the exhibit hall will be permitted to solicit within the event area. If they do so, they will be asked to leave the event immediately. RIGHT TO EXHIBIT: Event management reserves the right to prohibit any applicants applying for exhibit space in the event from displaying at any of our events. FOOD & DRINK: All exhibitors who may serve food samples or offer consumable goods of any kind at any of our events must fill out the Temporary Food Premises form (PDF). Temporary Food Premises Application. PERSONAL SERVICES: Any exhibitor who may provide personal services, or have physical contact with consumers, must obtain a “Personal Services Permit”. This includes demonstrations of massage or other touch-based services, hair, skin, teeth, nails, and so on. BALLOONS: No small hand-held helium balloons are allowed in the facility. Some helium displays or large inflatables for the purpose of advertising may be permitted inside the facility, but must first be approved by the Event Manager. Neither Events Plus Management Ltd nor the venue are liable for the costs incurred to retrieve any such balloons from the ceiling or any damage caused by their escape. Sole liability rests with the Exhibitor. WALL HANGINGS: Exhibitors are not permitted to hang anything whatsoever on the Exhibit Hall walls. Banners and signage are permitted on curtained backdrops only when hung with removable hooks or clips, not with adhesives, nails, or tacks of any kind, including so-called “temporary” or “removable” adhesives. PROPANE: The exhibit regulations for fire safety prohibits bringing propane containers into most of our venues. Some venues may allow 5lb containers or less. Please inquire with your representative or Event Management. In addition to any approvals, a “flow restriction valve” available from ICG or Malkin & Pinton Industrial Supplies, must be used on all propane tanks. All propane connections must be approved by the venue. For specific events requiring larger propane requirements, it may be possible to make special arrangements with the venue and the Provincial Gas Inspector’s Office. NO GUARANTEE: No guarantee is made to any Exhibitor for show consumer attendance, footfall or traffic, sales form your booth, subscription to your products or services, nor any other monetary or goodwill outcome of the event. Exhibitors are responsible for their own business activities and Events Plus Management Ltd does not guarantee any outcome from participation in our event. Our liability is limited to the provision of space and physical services only. NON-COMPLIANCE TO RULES AND REGULATIONS: Each Exhibitor for themselves and their employees, substitutes or aides, agrees to abide by the rules and regulations give herein and by subsequent amendments and additions considered by the Events Plus Management Ltd to be in the best interest of all Exhibitors. Upon non-compliance with the rules formulated, Event Management reserves the right to prohibit, reject or eject any Exhibitor, Exhibitor’s representative, exhibit (in whole or in part), or visitor, with or without giving cause. In the event of restriction or eviction, neither Events Plus Management Ltd nor the venue may be liable for any refunds on exhibit space, rentals or other exhibit expenses. AMENDMENT TO RULES: In an effort to provide the best to the greatest number, the Event Management shall have full power to so interpret the rules and regulations or make such judgements as may appear to be for the best interests of the entire expo, and any and all amendments of the foregoing rules, regulations and conditions shall bind the Exhibitors.(end)
EXHIBITOR PLACEMENT AND PRESENCE: Space will be sold on a first-come, first-served basis. Exhibitors are placed at the discretion of Management to limit competition within each industry category. If an Exhibitor must be moved, they must abide by the decision of the Management. All allocated Exhibitor booth space MUST be fully set up the time stated in your Exhibitor Kit before the event opening time. In addition, any Exhibitor who has failed to appear whatsoever at the stated time limit before stated opening time will be refused access, in order to limit disruption to surrounding Exhibitors and Attendees. (end)
SUB-LEASING OR "BOOTH SHARING": No Exhibitor may assign, sublet or apportion the whole or any part of the booth space that they are assigned, nor permit any other party to exhibit therein, nor to distribute any promotional or advertising materials in the occupied space other than those pertaining to their regular course of business. (end)
PAYMENT AND CANCELLATION: To secure your booth, full payment is due upon digitally or manually signing the contract. Methods of payment accepted are cash, cheque, credit card through our website such as Visa or Mastercard, or Interac bank transfer. No refunds cancellation less than 65 days prior to function. 100% booth fee will be charged. If canceled 65 to 120 days prior to function, 50% booth fee will be charged. Cancellation over 120 days prior to function: 10% booth fee will be charged. If the Exhibitor reduces the size of the exhibit space from the contracted amount, Events Plus Management Ltd reserves the right to treat this as full cancellation. Lack of attendance and failure to appear and exhibit at the event will not be grounds for release of Exhibitor’s responsibility for full payment due as a result of this contract. If for any reason Events Plus Management Ltd is forced to cancel the event under any circumstances, including natural disaster, acts of nature, accident, health restrictions, or any other reason, Events Plus Management Ltd will not be liable for any amount in excess of what the Exhibitor actually paid as a result of this contract. Exhibitor waives any and all compensation and/or damage claims as a result of cancellation of the event. In all cases, after June 1st 2023, bank and credit card processing fees will be deducted from the value of any refunds.(end)